Backups. You know you should be doing it, but who really keeps up with it? Maybe you have some important office files or your company’s Quickbooks files and from time to time you remember to back things up…or did you? It gets difficult to keep up with, honestly.

If you currently don’t have a backup solution or just want to improve how you back up your files there is a simple rule to follow as a guideline to make sure your files are backed up and secure. It’s called the 3-2-1 Backup Rule. This rule is easy to remember and is a common sense approach to keeping your data safe and giving you peace of mind in case of a failure. The rule is: keep at least three (3) copies of your data, and store two (2) backup copies on different storage media, with one (1) of them located offsite.

Think of it this way; If your computer hard drive failed and you lost all of your data would you experience down time? Are there files irreplaceable? If you overwrote a file, would you be able to restore the file to an earlier revision? Is there a documented process in place that makes it easy to recover lost files? Who has access to this? Spend some time and talk with your team this week about your backup solutions and see if there are any improvements that can be made.